1. The
student shall attempt to reconcile the conflict or question in
face-to-face interaction with the involved faculty member(s) upon
receipt of grade but no later than five(5) academic days of the
official posting of the grade by the registrar.
2. If this attempt at resolution is not satisfactory, the student
may
request mediation from the course leader. In the case where there
is no course leader, the student may request mediation with the
assistant dean for the baccalaureate program. If the matter is
not resolved, the student may initiate a formal grade grievance
with the student life committee by the following deadline: fall term (first Monday in January)
spring
term (third Monday in
May)
3. The student obtains the Student Grade Appeal form from the Office for Student Affairs. The
form should be completed and returned to the Office of Student Affairs
with all accompanying documentation by the first Monday in January or
the third Monday in May. All hand delivered/faxed materials
should be dated and time stamped by the administrative assistant in the
Office for Student Affairs. Materials submitted by mail should be sent certified, return receipt requested.
4. After the Student Grade Appeal has been submitted, the Grievance
Subcommittee determines whether the student appeal will be processed
further. If it is determined that the appeal does not merit a
full hearing, the student will be informed in writing.
5.
If the Grievance Subcommittee determines that a full hearing
should be held, a hearing will be scheduled within two weeks of the
deadline for submission of evidence:
a. The Subcommittee will review the Student Grade Appeal form
and accompanying scholastic materials and
supporting papers provided by the student, the course
leader response, and the faculty response. Should there be no
response from the faculty member involved in the appeal, the committee
will process the
appeal.
b. The following people may be in attendance at the hearing: the
student/complainant and the faculty member. In
addition, a support person may accompany the student/complainant to the
hearing but the support person may not participate nor speak on behalf
of the student/complainant. Faculty members on the committee who
have previously taught the student should recuse themselves.
6. Merits of the evidence for the appeal will be discussed while the grievance subcommittee is in session. Only the
members of the committee -- and not in the presence of the involved
parties -- will vote on the appeal.
7. The final vote on the appeal must indicate one of the following:
a.
That the appeal has justification (the grievance subcommittee then
recommends any action that is to be taken).
b. The appeal does not have justification. 8. The committee will support their vote with a written statement
explaining the rationale for the recommendation and submit the
recommendation(s) to the Associate Dean for Academic Affairs.
9. The Associate Dean for Academic Affairs will make the final decision
regarding the complaint and will notify in writing the
student/complainant, faculty member, course leader, and the chairperson
of the student life committee. The decision of the Associate Dean
for Academic Affairs is final. There is no further appeal
process.
