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  School of Public Affairs and Administration 2016–2018 Academic Policies and Procedures Grades and Records Conditional Grades and Other Symbols  

Conditional Grades and Other Symbols


Incomplete Grades

Incomplete grades (IN) may be assigned at the discretion of an instructor who believes that an extension of time is warranted for a student whose work is incomplete at the end of the semester as a result of extraordinary circumstances. The student must have satisfactorily completed at least 60% of the coursework to be eligible to receive a grade of incomplete. An instructor assigning an incomplete grade should submit an Incomplete Form, which outlines a deadline by which the student is required to submit missing or incomplete work in order to receive a letter grade. The incomplete grade will automatically convert to the grade indicated on the form (usually an F) if the agreed upon deadline and requirements are not met.

Time Limits for Incompletes

Work must be completed and a change of grade submitted no later than the end of the same semester in the following academic year (fall courses must be completed by the end of the following fall semester, for example). After that date the IN grade will automatically convert to the grade indicated on the Incomplete Form. A one-time, one semester extension may be requested in writing from the master of public administration (M.P.A.) director, and subject to approval by the M.P.A. executive committee. If a graduate student has 6 or more credits of incomplete coursework, future course registration will be denied unless waived in specific cases by the M.P.A. director. It is the student's responsibility to.ensure that an Incomplete Form is completed before the grading period closes for the semester in which they are enrolled.

W (Withdrawal)

Used when a student has withdrawn with permission of the proper authority.

F (Failing Grades)

Students earning a failing grade (below C) in any core course shall:

  • immediately be returned to academic probationary status; and
  • be subject to an administrative review by the associate dean of student and academic services.

The associate dean will then determine an appropriate course of action for the affected student, with two options:

  • dismissal from the program, or
  • permission to retake the course in which the failing grade was earned.

Students who are permitted to retake a course in which a failing grade was earned may return to regular status when:

  • A passing grade is earned in the relevant course, and
  • The student's GPA returns to the threshold.

Students who earn more than one failing grade in any single course will be dismissed from the program. Students should be aware that grades, failing or not, will affect their GPA and that this policy in no way circumvents GPA requirements for program continuation or graduation.

 
For additional information, contact RU-info at 732-445-info (4636) or colonel.henry@rutgers.edu.
Comments and corrections to: Campus Information Services.

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