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Grades represent the level of quality of the student's performance measured against standards of knowledge, skill, and understanding as evaluated by the instructor. Grades are reported to the university registrar at the end of each semester by the following symbols:
Grade
Definition Numerical Equivalent
A
Outstanding
4.0
B+
Excellent 3.5
B
Good
3.0
C+ 2.5
C
Satisfactory
2.0
D
Poor
1.0
F
Failing
0.0
Other Grade Symbols
DF (Disciplinary Failure).
INC (Incomplete). The student has completed 75 percent of the coursework and has earned a passing grade up to the point of absence. Due to an extenuating circumstance discussed with the faculty prior to the end of the semester, the student is given two semesters to complete missed work. An Incomplete converts to an F at the end of two semesters as a permanent grade. A student must repeat a course once a permanent grade of F is issued.
NG (No Grade). The NG grade is assigned by the Office of the Registrar and is used when either the faculty member leaves the grade blank or a computer entry error has credited a blank grade. If the student to whom the grade of NG has been assigned fails to clear up the registration problem within the following semester, the NG grade will convert to an F and the cumulative grade-point average will be recalculated accordingly.
P/NC (Pass/No Credit). A nonnumerical grade of Pass (equivalent to grades of A, B+, B, C+, and C) or No Credit (equivalent to grades of D and F) is assigned to a student who has registered for a course on that basis. This option is open only to juniors and seniors in good academic standing. No more than one course may be taken on a Pass/No Credit basis during a single semester or during the Summer Session, and credit is not allowed for more than four courses. This option may be used for electives only; it may not be used for courses required in the major or for courses used to satisfy the general curriculum requirements. A student must request the Pass/No Credit option at the Office of the Dean of Student Affairs. This request must be made at the time of registration. This option may not be changed once the course officially begins. Degree credit is given for a grade of Pass. Neither Pass nor No Credit grades are included in the grade-point average.
RD, RF (Reexamination permitted). May be used only when the instructor considers the examination grade to be so inconsistent with the student's previous work that the instructor cannot assign a grade better than D. The R grade symbol entitles the student to a reexamination in the course to try to improve the grade. The student must arrange to take the reexamination within two weeks of the end of the semester. If reexamination is not taken within the time specified, the symbol R is dropped from the student's record and the numerical grade remains unchanged.
S/U (Satisfactory/Unsatisfactory). These grades are used in courses where the N credit prefix is used: S (equivalent to grades of A, B+, B, C+, and C) or U (equivalent to grades of D and F).
T (Temporary). Grades of TB+, TB, TC+, TC, TD, and TF are used for all incomplete and temporary grades. Temporary grades are given at the discretion of the instructor when coursework requirements have not been properly completed (e.g., major assignments or examinations). The letter following the T represents the grade the instructor would assign if the outstanding work were to remain uncompleted. This temporary grade becomes permanent if the work is not completed as required and notice is not received from the instructor to convert the temporary grade to a permanent one. The permanent grade may not be poorer than the assigned letter grade. Fall semester T grades must be completed by the end of the sixth week of the spring semester. Spring semester and Summer Session T grades must be completed by October 15. The deadline for October graduates is September 15. It remains, however, the prerogative of an individual faculty member and/or the Office of the Dean of Student Affairs to set earlier deadlines and internal procedures for completing the work required. It is the responsibility of the student to contact the instructor for an interpretation of the T grade and to establish a timetable for the completion of the work.
TT. A TT grade is used in the honors program in lieu of first-semester course grades. The grade may be raised or lowered when the research thesis or honors project is presented at the end of the second semester.
TZ. A TZ grade is assigned when a student cannot complete coursework due to a certifiable emergency. The TZ will convert to an F if the work is not completed by the end of the following semester.
W (Withdrawal). A W is assigned when a course has been dropped after the sixth day of classes and before completion of the sixth week of the semester. A failing grade is assigned if a course is dropped without the proper permission or after the ninth week of the semester.
X (Examination Not Taken). Assigned only when the instructor believes a student might have passed the course had the final examination been taken. The student must arrange with the instructor to take the deferred examination. Deferred examinations from the fall semester must be taken within two weeks after the beginning of the spring semester. Deferred examinations from the spring semester must be taken within two weeks after the close of the spring semester.
Credit Prefixes
E. The symbol E preceding course credits indicates that no credit is earned toward the degree and that no grade is computed in the cumulative grade-point average.
J. The symbol J preceding course credits indicates that those credits are earned toward the degree, but the grade is not computed in the cumulative grade-point average.
K. The symbol K preceding course credits indicates that those credits are not earned toward the degree, but the grade is computed in the cumulative grade-point average.
N. The symbol N indicates no credit earned toward the degree, no grade computed in the cumulative grade-point average, no final exam taken, and the receipt of a grade of S or U.
P/NC. This symbol preceding course credits indicates a course taken on a Pass/No Credit basis.
R. The symbol R indicates that the course has been repeated and that the original grade was D or F.
Semester Grades
At the end of each semester, grades are available through the Touchtone Grade Reporting System and the registrar's website. Unofficial transcripts can be ordered through the touchtone system or directly at the registrar's office.
Warning Notices
Before the ninth week of instruction of the semester, warning notices are mailed to students for those courses in which their performance has been less than satisfactory. Students who receive warnings are urged to consult immediately the faculty member(s) concerned and their academic adviser to discuss an appropriate course of action.
Warning notices are to be taken seriously. They may be issued for a variety of reasons, including poor attendance, failure to submit assignments on time, inadequate preparation for the level of coursework expected, or an inability to demonstrate a reasonable grasp of the subject matter.
A warning is not a final determination of grade. With proper advice and sufficient effort, students who receive these notices may be able to bring their performance to an acceptable level. Failure to receive a warning notice does not imply that a passing grade will be awarded at the end of the semester.
Student Complaints about Grades
Students who wish to file a complaint about a course grade, or a grade received for a particular piece of work in a course, may pursue their complaint in the following way: 1) Attempt to resolve the matter through discussion with the instructor for the course. 2) If the issue cannot be satisfactorily resolved between student and instructor, specify in writing the basis for the complaint and request a review by the Scholastic Standing Committee. A written complaint about a grade for work completed while the course is in progress must be submitted to the Scholastic Standing Committee no later than two weeks after notification of the grade. A student must submit a written complaint about a final grade to the Scholastic Standing Committee no later than four weeks after the end of the exam period for that semester.
3) A student who wishes to appeal the decision of the Scholastic Standing Committee should appeal in writing to the office of the dean. The appeal must be submitted within two weeks of the date of the Scholastic Standing Committee's response to the complaint.
Written notification of the action taken by either the Scholastic Standing Committee or the dean is sent to the student within four weeks of filing the appeal, excluding those weeks in which classes are not in regular session. Written complaints or appeals should include copies of the course syllabus as well as all relevant written communications with the instructor and, for appeals, the Scholastic Standing Committee. Complaints not resolved through discussion with the instructor may proceed immediately to an appeal of the Office of Academic and Student Services.
Cumulative Grade-Point Average
The cumulative grade-point average is computed by multiplying the grade received in each course taken for credit (and to be included in the average) by the number of credits earned in the course. The grade points earned in all such courses are added together, and the sum is divided by the total credits earned in those courses.
Grade (Numerical Equivalent) x Credits = Grade Points
Total Grade Points = Cumulative Grade-Point Average
Total Credits
Grades earned at institutions other than Rutgers and the New Jersey Institute of Technology are not calculated into the cumulative grade-point average.
Repeating Courses
A student who earns a grade of D or F in a course taken at the School of Criminal Justice, Newark College of Arts and Sciences, Rutgers Business School–Newark, School of Public Affairs and Administration, University College–Newark, or New Jersey Institute of Technology may repeat the course at any of these schools and only the higher of the two grades is computed in the cumulative grade-point average. The option is subject to the following limitations: 1) The original D or F remains on the transcript. 2) The course repeated must carry the same subject number and course title, or the equivalent as approved by the office of the dean of the offering school. 3) If the course is repeated more than once, the repeat option cancels only one grade (the lowest); all other grades are included in the computation of the cumulative grade-point average. 4) Degree credit is awarded only once, no matter how many times the course is repeated.
Transcript requests for official transcripts are accepted only from the student concerned. Requests can be made electronically at https://transcripts.rutgers.edu, in person, or by writing to the Office of the Registrar, Rutgers, The State University of New Jersey, 249 University Avenue, Newark, NJ 07102. There is no fee for official transcripts. Transcripts are issued neither for students with outstanding financial obligations to the university nor for students for whom a disciplinary charge is pending resolution and who have failed to respond to those charges.
Holds
The privileges of registration, advance registration, receipt of a diploma at commencement, and receipt of transcripts of record are barred to students having outstanding obligations to the university. Obligations may take the form of unpaid monies, unreturned or damaged books and equipment, parking fines, other charges for which a student may become legally indebted to the university, and failure to comply with disciplinary sanctions or administrative actions.
University departments and offices may place "holds" on registration, diplomas, and transcripts for any student having an outstanding obligation.
Registration is barred for students with obligations of $100 or more. Transcripts are held for any outstanding debts. Grades and transcripts may also be withheld for not complying with immunization requirements.
Omission of First-Semester Grades
A student may elect to omit from the cumulative grade-point average all grades earned in the first semester. To exercise this option, the student must file a written request at the Office of the Registrar during the first two weeks of the semester following the semester in which the student has earned 56 credits. This rule is not applicable to transfer students unless the student transferred from another division of the university offering the same option or the student transferred into the college with fewer than 12 credits.
Grade Forgiveness Policy
Any student who has not been registered at Rutgers University for at least seven years (including summers) may elect to have grades of D and F for courses taken at either the Newark College of Arts and Sciences (NCAS) (school 21) or University College–Newark (UC-N) (school 62) more than seven years ago expunged from the calculation of their grade-point average at the time of their reentry into the School of Criminal Justice. Those grades will still appear on the transcript of the student, but will receive a credit prefix of E. (The symbol E preceding course credits indicates that no credit is earned toward the degree and that no grade is computed in the cumulative grade-point average.) This grade forgiveness policy will not apply to grades of DF, which signify a failing grade given for disciplinary reasons.
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