Unofficial Grade Reporting. Immediate access to verbal grade information is available to all students who call the touchtone telephone registration system (856/225-1999) or the registrar`s web site http://www.registrar.rutgers.edu. Students must have a clam, eden, or pegasus account. Students requiring written documentation also may order a free unofficial copy of their full academic record or a record for any single term through the touchtone telephone registration system. Receipt of the written records can be expected within 10 working days. Copies are sent to the home address listed on the Student Records database. The current term`s grades are usually available three or four days after a final exam, following submission by the instructor and computer entry by the university. Term and cumulative grade-point averages are calculated after a term`s faculty grade-reporting deadline has passed.
Official Transcripts. Official transcripts of record are free and are prepared by the Office of the Registrar only upon receipt of the student`s signed request authorizing release. However, an institution previously attended by a student may request a transcript for purposes of educational research; any student who does not want the record released must so notify the registrar in writing. Further clarification of this policy may be obtained from the Office for Student Affairs or the registrar.
All transcripts include the student`s academic record to date, including courses failed, but may be ordered to show: only courses taken while admitted as an undergraduate; only courses taken while admitted as a graduate student; or the complete undergraduate and graduate record.
Requests for transcripts should be addressed to: Transcript Clerk, Office of the Registrar, Rutgers, The State University University of New Jersey, 311 North Fifth Street, Camden, NJ 08102-1405. Include the student`s full name while enrolled, social security number, dates of attendance, school(s) attended, degree(s) awarded and date(s), name and address of the recipient, and student`s signature. Faxed requests may be made to 856/225-6453 (receipt of the fax should be confirmed by calling 856/225-6053).
For a fee, the transcript will be faxed to other educational institutions. In accordance with university policy, no student or former student may obtain a transcript of record, in part or whole, for any course(s), if he or she is under financial or disciplinary obligation to the university.
Transcript requests are processed on a first-come, first-served basis and may require 10 working days for preparation and release. "Instant" official transcripts cannot be issued.
