When entering their final semester, candidates who anticipate a faculty
recommendation for conferral of the degree are required to follow the
procedures listed below:
1. Ensure that all academic
requirements are being completed. If a student is unable to do so by
the deadline date, both forms listed below must be refiled for a
later-dated diploma.
2. Ensure that related fees and any outstanding debts to the university are paid.
3. Submit the completed candidacy application form by the
announced deadline, normally in early January, May, or October.
4. Submit a diploma application form by the announced deadline, normally January 2, March 15, or October 1.
If this form is filed after the deadline, the degree cannot be
conferred as scheduled, and graduation will be delayed. Students must
refile this form if the deadline has passed. All forms are available
from the Office of the Dean of the Graduate School. Students are urged
to submit the appropriate forms in advance of the deadlines, if
possible. It is the responsibility of the student to complete all
requirements for graduation by the scheduled dates. All students should
consult with the graduate director of their programs and with the
Office of the Dean of the Graduate School about completing the
requirements for graduation.
Conferral of degrees and diplomas
occurs once a year at the annual spring commencement. However, students
who file the applications and complete all other requirements for the
degree by the announced October or January dates will get a diploma
dated for the respective month, although they will not receive it until
the following spring. Students may request a temporary certificate of
completion by submitting a written request to the university registrar
(Administrative Services Building, Busch Campus). This request form may
be obtained at the dean's office. At the time of commencement, degrees
may be conferred in absentia only if the prospective candidate has
notified the university registrar that he or she cannot attend the
commencement exercises.
The diploma will be withheld from any student who has a financial obligation to the university.
All forms can be found on the graduate school website, http://gsnb.rutgers.edu/current.php3#forms.