A grade of Incomplete (IN) is given only when circumstances beyond the control of the student merit granting extra time for completing course requirements. Students must apply for an IN grade in writing. The application must include a statement of the circumstances justifying the IN grade and a contract that defines the nature of the work missed and the date it is due. The contract must be signed and dated by the student and the faculty member before the IN grade is assigned.
Should a student require an extension of the contract, he or she must obtain permission for the extension from the doctoral program director. After one year, the IN grade automatically converts to a PIN (Permanent Incomplete). When this happens, a student will not receive a grade or credit for the course in question. Two IN grades will be allowed to stand for one semester only. If at least one is not converted to a final grade, the student will not be allowed to register for the following semester. Students who receive more than one IN within the first 12 credits of coursework in the program will be given a written warning and must meet with the review committee to discuss the problem. (See Evaluation of Doctoral Students)