It is the student's responsibility to consult with the instructor to
arrange for the conversion of the IN grade to a permanent grade. All
remaining IN grades are converted to a failing grade (F, NC, or
U) automatically, without notification to students, according to
the following schedule:
February 1 Fall Semester
February 15 Winter Session
June 1 Spring Semester
September 15 Summer Session
Permission
to deviate from this time limit must be obtained in writing from the
instructor, approved by the course's department chair and the
course-offering school's assistant dean of academic services, and
received by the registrar prior to the end of the conversion period. A form for permission to extend the time period is available at the
registrar's office. The registrar must receive the final grade, as
instructed below, within one week after the extended deadline or a
failing grade (F, NC, or U) is assigned without notification to
the student.
All conditional grades and the specific nature of incomplete work are reported by the instructor to the department chair.
After
completion of the required work, the instructor must submit the revised
grade via the online electronic grade change system (EGIS).
Ordinarily,
grades from the fall semester may not be changed later than July 1, and
grades from the spring semester or from any of the Summer Sessions may not
be changed later than December 1. In any case, it should never be
expected that any grades, except for grades of IN, will be changed.
Grade changes other than ones involving IN conversions may be made
only in consultation with the dean. Grades are not to be changed on the
basis of reevaluations of work that has already been graded.
P/NC (Pass/No Credit). A
grade of Pass or No Credit that has no numerical equivalent is assigned
to any student who has registered for a course on that basis when such
registration is in accord with the regulations of the faculty governing
the student and the faculty governing the course. P (Pass) is
equivalent to an A, B, or C, while NC (No Credit) is equivalent to a D
or F.
R (Reexamination Permitted). This
symbol may precede a grade only when the instructor cannot assign a
grade better than D and considers the examination grade to be so
inconsistent with the student's previous work as to merit a
reexamination. The payment of an examination fee of $5 to the bursar is
prerequisite to taking the reexamination. The original grade remains
standing if the reexamination is not taken prior to the dates listed
above under IN (Incomplete).
S/U (Satisfactory/Unsatisfactory). Assigned when a course is taken on a noncredit basis. (See N under Credit Prefixes.)
TZ (Temporarily Not Graded). The
TZ grade is assigned to students who never attended classes for a
course, or stopped attending and did not officially withdraw, or were
not graded by instructors.
Students are responsible for
contacting the registrar to correct registration errors that have
resulted in TZ grades and, when necessary, for contacting
instructors to arrange final grades.
TZ grades remaining on
records convert automatically to failures, without notification to
students, for the fall semester on May 1 and for the spring and summer
semesters on December 1. The Winter Session follows fall semester conversion
dates.
W (Withdrawn without Evaluation). Used
when the student officially withdraws from the college. (This symbol
also is used when a student withdraws from an individual course after the second
week of the semester.) This symbol is not used for absence during the last
two weeks of the semester, since withdrawals without penalty are not
permitted at that time.
